Carr, Jim. Interview, September 26, 2017

00:00:01Judith Downie: Okay, this is Tuesday, September 26th, 2017. Judith Downie, Special Collections and History Librarian at Cal State San Marcos with Jim Carr, of Materials Management at CSUSM to record an oral history.

00:00:16Judith: Okay, so this picks up very, very well. So--

00:00:19Jim Carr: Very well,

00:00:19Judith: Don't worry about speaking.

00:00:20Jim: Good morning, Judith.

00:00:21Judith: Good morning. Jim

00:00:23Jim: Jim Carr here, also known as James Carr, in case any official documents need to be--

00:00:28Judith: Okay. So let's go back to what you were talking about before I got the recorder started. There's about three quarters of an inch of eleven by four or --eight and a half by fourteen (inch) paper. Computer printout with signatures from Ernest Zumwalt, Patricia Harris, and Ron Neu--

00:00:48Jim: Farris

00:00:49Judith: Harris.

00:00:50Jim: Farris. Farris.

00:00:51Judith: Farris, I'm sorry, it's been so long since I've used her name. And Ron New who, in regards to an inventory of assets here at Cal State San Marcos. And Jim is giving it to us for storage in the archives as part of our campus startups. The document is dated 1994. And so this will be in the University collection when it is processed.

00:01:12Jim: Okay. Yes.

00:01:13Judith: So you wanna explain this document?

00:01:14Jim: It's 82 pages of, the accountable fixed assets that the university, first accounted for after a long process of converting, manual inventory labels into barcoded assets. And once we were all accounted for, this is what we used and was signed up for as a dollar amount and a number of items that the University was gonna start accounting for in the fixed asset category, for accounting purposes.

00:01:50Judith: And what I love is I'm seeing computer monitors. Apple. Back in the days when we had Apples.

00:01:55Jim: Yeah. There's--

00:01:56Judith: Then we went to PC and then we came back to Apple. So.

00:01:59Jim: Yeah,

00:02:00Judith: We've kind of gone full circle here.

00:02:02Jim: Yeah. We kind of went back and forth there for a while and of course back then we were asset tracking at a $500 threshold. And then around the year 2000 we went to a $1,500 threshold and now we're at a $2,500 threshold. Hopefully at some point the Chancellors office will find a way for all the campus' to be on common ground in that regard. But right now every campus is a little different in how they track assets, so there we are.

00:02:32Judith: That's kind of a campus system standard it seems like.

00:02:35Jim: Yeah. I also have some old, letterhead that I happen to have acquired somehow that actually talks about, the old address at the University before it moved onto our current location here.

00:02:48Judith: Without a logo or anything.

00:02:50Jim: Yeah. Without a logo. It's from the College of Arts and Sciences, and the address on it is 820 West Los Viacitos Boulevard in San Marcos. So, in other words, when we were across the freeway.

00:03:00Judith: With the area code of 619. That's been a long time.

00:03:03Jim: Yeah, that's right. Also some old one with our old logo here. From accounting. That's nothing much there. I also have something,(19)91 that was just kind of interesting. back in the earlier days of the University, of course we had a program called Central Stores and it was kind of like what would later become Office Max or Staples or something. And--

00:03:27Judith: I had forgotten about that.

00:03:28Jim: --chargebacks at the time, 1991. Just little things of what we used to carry in the warehouse that we would deliver to campus when somebody was interested in that.

00:03:36Judith: I remember ordering reams of colored paper and things like that.

00:03:39Jim: And then of course, in the early days too, being a small university, our department, and our warehouse workers were responsible for every move on campus at the time. And Ron Neu at the time, used to track who had asked for a particular move on a date, when it was completed and how long it took. So anyway, that's just kind of interesting in that it references a lot of the employees that were on campus at the time, in fact there's even a few that are still around, like Kathy Martin. It won't be around much longer. Or, Marcy Boyle up in, the provost's office, that kind of a thing. So there's some very interesting history to look at. So if you're interested in that.

00:04:21Judith: Oh, that's fabulous. Yes! Thank you.

00:04:22Jim: You're more than welcome to archive that.

00:04:24Judith: That's in the manila folder. Yeah, I, let's see, Mitchell, I wonder if that's Dannis Mitchell or.

00:04:32Jim: Susan Mitchell. It's probably Dannis.

00:04:34Judith: And then there was also another D. Mitchell. It was Judy Taylor's daughter.

00:04:38Jim: Oh, really?

00:04:39Judith: Oh, what was her name? She worked in, boy. Yeah, this is going back. Oh, I see. Yee. So that would be probably Michael Yee.

00:04:46Jim: Mike Yee or Criselda Yee maybe.

00:04:48Judith: Yeah, who just retired.

00:04:50Jim: Yeah, he just retired.

00:04:51Judith: Oh, there's Theresa Handy.

00:04:52Jim: Yeah. Still here.

00:04:53Judith: Oh yeah, I'm seeing a lot of names down there that take me down--

00:04:58Jim: Yeah, interesting names. So I, again, I just kind of thought something I found when I was going through my files that I thought maybe the archives would be interesting.

00:05:04Judith: Yeah, no, definitely. Wonderful. Okay. Very good. Well, here's a rough idea of kinds of questions you could answer. And of course, if you take off from those and talk about something else, that's absolutely fabulous.

00:05:17Jim: Okay. That sounds good.

00:05:19Judith: And here is a clipping from the San Diego North County Times with-- this goes through 2004. So that's not, of course exhausted by any means, but it might trigger a few things 'cause.

00:05:33Jim: Absolutely. And I can certainly, relate to this in, in several regards. And I'll tie in my history here. I'll start with where I was before. CSUSM back, of course my history with the CSU actually spans 44 years.

00:05:51Judith: Wow.

00:05:51Jim: When you count the idea that I actually went to San Diego State and was a college student there, starting in the fall of 1973. And I graduated in May of 1978. And during that time, I was able to be employed as a student assistant in the property office there under a gentleman named John Hines at the time. And, he put me to work as a inventory student to go around to different buildings and do inventory. So I'd take a clipboard and a piece of paper and I would write down asset tag numbers and record those and give them to John to, you know, do his tracking and accountability for those. And I remember, at the time we had just opened a brand new art building and I was very excited 'cause John handed me his master keys, said, Jim, go through every room in this building and find every asset you can find 'cause we wanna make sure we know what got moved into that new building. So that was fun. And it was a very good experience and a very good precursor to learning all the things that I did that I brought to Cal State San Marcos. But before I got to San Marcos again, I spent a couple years as a student assistant. I also worked over in, what was called the Duplication Department, doing deliveries of printed materials as, what they would call secretaries back then needed particular copies made. And of course, back then they had their great big printing machines. There was no such thing as, printers. There were still mimeograph machines and all that back then and typewriters by the galore 'cause that was the mid seventies (1970s). So, apparently I was well-liked as a student assistant. 'cause I did graduate and I worked off campus for a couple of years. And during those couple of years off campus, I worked for a delivery service that handled a lot of medical accounts. It was kind of like a small, say like a FedEx home delivery type business. And our accounts were mainly, medical at the time. So we delivered to a lot of pharmacies, medical labs, dental labs. And for a short while, there was actually a veterinary account that we carried. And one of my routes during that time carried me from Kearney Mesa, all the way up to the small town of San Marcos. So this would see be around 1979, 1980, somewhere in there. And on one trip at the end of my day, I remember driving down this long road delivering to a chicken ranch, and I can almost guarantee that it was the Prohoroff Chicken Ranch. And I delivered a small box of veterinary supplies. And I don't remember much of it other than it was a long road. And I found someone out there that could sign for the package. I handed it to 'em and off I went. But it's just fascinating that I probably came to the Chicken ranch once in my career.

00:08:53Judith: And no inkling you were going to be back there for something.

00:08:56Jim: I had no idea. Absolutely. So that was just a great story.

00:09:01Jim: later on, I found out that there was an opening in the department, that I had worked for at San Diego State, and I applied for that position and, took that position in September of 1980. And that began my employment career in the California State University system. So I went to work, in the property office. And, I spent twelve and a half years working at San Diego State. And during that time, I certainly remember that, San Diego State, of course had a satellite campus out in Imperial Valley at the time. Well, up there in the North County, growing as it was, the University wanted to establish a North County campus up there. And, again, based on your history here, I can see that in September of 1979, a satellite branch of the university opened in Vista, for 148 students. And I remember, it may have been after this point, but at one point, the North County satellite campus moved to a location on the Lincoln Middle School, I believe. And they actually, assigned an admin coordinator, secretary, whatever you wanna say, in a trailer there at that location. And that secretary needed some furniture. She would need a desk, she would need a table, a file cabinet, maybe, bookcase, something like that. And, John, my supervisor, said, well, Jim and Larry, my coworker at the time, go to our surplus area, pick out a nice desk, pick out some furniture, and you're gonna make a road trip up to that location and deliver that for that secretary. So I do remember making a trip up to Vista at the time and delivering some, surplus furniture. So that staff employee--

00:10:51Judith: Yeah. Was this Prison Industry's furniture do you remember?

00:10:53Jim: It probably-- Well, I, no, it wasn't Prison Industries. It would've been an old, like World War II type metal desk. That would've been what we had a lot of at San Diego State. A lot of that type of furniture at the time. So that was kind of another little piece of history. And of course, as the, North County satellite campus grew larger and larger, we would make trips up there when they would order tablet armchairs that would come into our receiving at San Diego State. And then we'd have to make, again, another road trip up to deliver a tablet armchairs or other furniture as it grew and grew and grew. And then, obviously it got to the point, at San Diego State, John Hines retired and I became the, the property clerk there for a while. So, it became obvious that San Marcos was going to be dedicating a brand new campus up there in North County. And it was about the time I had become the property clerk. So employees were getting hired up there at, the new campus. It officially dedicated again in, I believe, July of 1989. It was, established. And, some of the new employees would come down to San Diego State, like Ron Neu, who had been hired in there at the time, would come down to San Diego State and visit with me to kind of get ideas of how we did processes and set up policies and how we did that kind of business to support the University in categories such as fixed asset tracking, shipping and receiving, if you had a central store's mail, that kind of thing.

00:12:27Jim: So, I would talk to Ron and, he was impressed with, how we ran things at San Diego State. And it wasn't too long after that, that burgeoning campus there at, Cal State San Marcos, was now going to be separating completely from San Diego State. There was a little transitional time where San Diego State supported Cal State San Marcos in some of their processes and business practices. Well, once the split occurred, I was tasked to go up to Cal State San Marcos when they're still at the Jerome's location. And do an inventory again, of tracking fixed assets to find out what assets the University (CSUSM) was gonna keep that used to belong to San Diego State. And which ones they wanted to relinquish back to San Diego State. So again, I went up to the Jerome's location and went through all the buildings and track things. And I walked around with Ron who said, okay, we're gonna keep these pieces and these, you're gonna, you know, gonna be moved back to San Diego State at some point. So that was, again, a great experience. And again, meeting more people at the new campus and being very excited for them. And, so went back, took care of that project. And then before long I was getting calls from Ron Neu, asking if I might be interested in coming to work at Cal State San Marcos. And this was in, late 1992. And, that was one of the times when, our CSU system was undergoing one of its budget downturns. And there were some, tough times there. There was new management coming in. There were workers that were getting laid off, only because they were temporary, but there were some tough times. And the prospect of a new, vibrant, exciting university just up the road, was very appealing. And, again, Ron was wooing me, and it didn't take me too long to realize that this would be a very good move.

00:14:21Jim: So in, December of 1992, right before Craven Hall (Academic Hall) was occupied, I came up to the campus and submitted my application for a warehouse worker position that had opened up in, Support Services there at the USB (University Services Building) building, one of our first buildings on campus. And, Human Resources was in Academic Hall at the time. And I submitted my application and I interviewed with, Ron and Ivalee Clark and a gentleman, from procurement at the time, and ended up getting the job. So in February of 1993, I had given my notice, and I came up, started working at Cal State San Marcos, and, a couple years later I got reclassed into the property clerk position. And again, we were starting to barcode all our assets, and it was a very exciting time at the, the young campus. The, Craven Hall building was dedicated in April of 1993. And that was exciting, to go through that ceremony. And, one other interesting thing about, my previous history at San Diego State was when I was a college student, I took an English class and it was called, John Milton. And it was about that writer, John Milton, and a lot of his writings. And the particular faculty member that taught that class was none other than Mr. Richard Rush, who was one of the very first, administrators here at the new university. I think by the time I started, he had already moved on to become president back at, the University of Minnesota that he was. But, it was neat to, have had him as an instructor. And find out he was an administrator here. And then of course, he spent a very great distinguished career up at, (CSU) Channel Islands. And I think he came down to campus a couple times to visit. And I think I got a chance to talk to him a few times and mention that I had been a student of his and, put a smile on his face there. He was a good instructor. So, that was kind of another neat little piece of history. And then I've of course spent 24 and a half years here at Cal State San Marcos, always down there in the University Services Building, whether we were called Support Services or Materials Management, or now we're Distribution Services. And it's been a--it's been a great career and I've loved working here.

00:16:47Judith: I've always seen you with a smile on your face.

00:16:48Jim: Well, thank you. It's-- there's been great people here. There were of course, great people working at San Diego State too. So--but to see the university grow and blossom from, you know, just the few buildings that were here when I started to our large vibrant campus now with 17,000 students has been--has been a great experience.

00:17:08Judith: Yeah. Very. It's been amazing. It's definitely been amazing.

00:17:11Jim: Absolutely. So--

00:17:13Judith: I came in (19)91 as a student, so yeah, I've done that.

00:17:16Jim: Oh. There you go.

00:17:17Judith: It's very similar trajectory of being here to help schlep all the stuff.

00:17:22Jim: Yeah. Yep. And been a lot of schlepping over time.

00:17:25Judith: Yeah. Yeah.

00:17:26Jim: It's been great to see the buildings come up and people move and the students come in and, and the technology change to, to see how education has grown over the years. It would've been neat to have been a little more involved on the academic side, but, I was very proud to have, supported the University with our customer service and the frontline people that are behind the scenes on the business side of the University that, you know, really keep it going.

00:17:56Judith: Yeah. You're the grease that makes the wheels turn.

00:17:58Jim: That's, that's kinda it. Yeah.

00:18:00Judith: Very essential to getting things done.

00:18:01Jim: Yeah. And the nice thing about San Marcos, we've generally had pretty good, support from management to, you know, continue our operation and make sure that we provide the service that's best for the campus. So, very glad to have been part of that. Very good. So thank you, Judith.

00:18:20Judith: Well and so, you talked about being a student at San Diego State. What was your degree?

00:18:26Jim: My degree was in English.

00:18:27Judith: Oh, okay.

00:18:28Jim: And, I guess I could have pursued a teaching credential or something might've been the logical direction to go, but the employment that I had experienced as a student assistant was really good. And, my mother in fact was a department secretary there at San Diego State for about 20 years. And, her promoting the benefits of state employment kinda said, well, you know, this would be a good direction. I kind of like what I was doing. And, so again, when, that position opened up, it was a great draw and I'm glad I did, because, our benefits are very good.

00:19:11Judith: And do you think that having been a student assistant maybe also helped you decide to go that way? Just because you had worked with good people, you also saw how the system worked rather than going blindly into something completely different and saying wait a minute I don't think I like this?

00:19:26Jim: Absolutely. Yep. The student assistant definitely was part--it was fun to work on a campus. You worked with really good people. You worked with, other student assistants that were, you know, enjoying being employed before they headed off in their careers and things. And, working with people that, had--were actually in second careers. Because a lot of the people at the time I worked with were veterans from World War II and they were working in that support business for the University, because that's what they had done in the military.

00:19:57Judith: The military runs on logistics and things, so, yeah--

00:20:00Jim: Exactly. So it was, it was kind of neat. And I had always, enjoyed logistics like that. So it was a very good fit. And, so the student assistant experience was a very good precursor to going into that business. And I was glad I did. Yeah. It was a good fit.

00:20:16Judith: Okay. So, have you ever attended any classes at Cal State San Marcos?

00:20:19Jim: I never did, other than, some, you know, classes that you get sent to as an employee. I did join a national association called the National Property Managers Association, which is a nationwide group of property professionals, again, property having to do with fixed assets and tracking.

00:20:46Judith: As opposed to real estate?

00:20:47Jim: Correct. Correct. Tracking fixed assets in all kinds of different applications. Everything from the military, a lot of federal programs, universities, cities, counties, state agencies. So, it's a very good support group for property professionals. And I got my certification in that. And, kept that for a while. I wish I could have pursued it more, but at some point, the University decided that, we'd move a different direction in that regard. So I'm hoping maybe, anyone that follows me in the fixed asset world might be able to join that association. Because it's a very great support group along with the other property clerks. In the CSU system, which are also very good resources.

00:21:41Judith: So is there anything formal in the CSU for the property?

00:21:47Jim: No, not really. Other than, like the Chancellor's office attempting to, you know, set new standards and guidelines for, tracking assets. Whether it be capital assets, non-capital assets, theft sensitive assets. But the property clerks, had some meetings that they would get together in the late nineties (1990s), early two thousands (2000s). They kind of fell off during the recession, but about three years ago (circa 2014), they started having them again. So, the CSU property clerks are getting together for a conference, in fact next month in October at San Diego State and my successor is gonna be joining that conference and a couple other people here on campus. So I'm glad to see that that's been revived. And that, they get together and talk about different challenges that they have amongst the campuses in their business practices. So it's good to share that information and learn something.

00:22:42Judith: And communication is only augmented when you can do face to face and build some relationships that way.

00:22:47Jim: Exactly.

00:22:48Judith: So that's great. That's great. I'm glad to hear that.

00:22:49Jim: I'm glad to hear they're doing that. Yeah, absolutely.

00:22:52Judith: And you talked about your mother working at San Diego State for 20 years and being a champion.

00:22:58Jim: Yes!

00:22:59Judith: but what are some of the most notable projects you can remember having worked on? I mean, the barcoding the assets was a huge project--

00:23:06Jim: Right. That's a big project because even ongoing, as we add new buildings, you have to go into each building and kind of update where all your equipment is moved. So if everything was in the first science building (Science Hall 1), now they've opened a new science building (Science Hall 2), first thing you have to do is go through the whole building and barcode all the rooms so that you can track locations. And then, you kind of go through and have to update, locations within all those labs, what centrifuges--microscopes, whatever it might be, have moved. And, of course we've been very lucky as a campus that, we have centralized computing on our campus, but we used to barcode every computer that came into the campus. And of course, computers were very important piece of equipment. And even more so these days in our information age where computers are holding a lot of data and basically have become a very, very strong security risk. As we all know, when you're talking about data breaches and things like that. So, IITS we're lucky on our campus being very centralized as we have it, makes it a lot easier for them to kind of grab the reins on tracking data security with the new software and technology that they have, which makes tracking computers much better for them to do than (have) me slap on my paper asset tag and go, it is located here. Well, the datas are the most important part. So, we actually haven't been tagging, with our barcodes, computers in some time because they've been tracking that on their own with their own asset tags. And, the important part of course is tracking the data security of that. Because when a computer is now not gonna be used, they'll pull a hard drive and make sure that's taken care of. Or wipe a computer because you don't want any information to be disposed. Because again, you've got assets that come into the university, they have a life, well, at some point that life's gonna end. And so how do you dispose of assets?

00:25:10Jim: It's very important that you wanna make sure everything is--there's no data on them. How are you gonna dispose of it? Is it--'cause again, with sustainability, a big part of dispositions of assets, you're gonna avoid having to go to the landfill at all. So you have assets that you might be able to sell. You have assets you can donate to a charity. If you can do that. You have assets that go to an e-waste vendor because of their particular criteria that makes them e-waste. So you do the best you can. Which is a big part of, asset tracking of accounting for how you dispose of assets. How do you think sustainability and you think going forward, okay, what is the University procuring that at the end of its life, it's not going to be, you know, having to be disposed of in the landfill. Is it made of something that can be recycled? Is it made of something that, you know, can be reused for a long time that is gonna have a good life to it. So there's a lot of thoughts that you can use, as the University moves forward to kind of, you know, follow that sustainability. So that's now become kind of a part of my thought process. And hopefully others in that process going forward as, the University grows,

00:26:30Judith: Which means you collaborate a lot with the recycling program that Carl Hanson kind of--

00:26:33Jim: Correct. Yeah, exactly.

00:26:34Judith: --Spearheaded. And you have to think, not just something's come in or I have to make sure I know where it is, but what's gonna happen to it over a long run. So there's a lot of planning and forethought going into this as well.

00:26:44Jim: Correct. Exactly. And, we now have a department on campus called, Sustainability. It's part of, sustain,--well, what we used to call, Risk Management. They're in that department. So we work a lot with them to say, going forward, you know, how are we gonna be sustainable in our dispositions? That kind of a thing. So they have a good Sustainability Committee on this campus. They put forward a policy that the University's now been following, and I've been--I believe it's been approved by the President. So, that's a step in the right direction also. So working with them, and again, like you say, the recycling program, under Energy Management, which is now a part of, Facilities Management. So--

00:27:30Judith: yeah, we have shifted things from department to department to division to division. And, well.

00:27:35Jim: When you have a brand new campus, a lot of things are gonna change over time and it's exciting to watch those happen.

00:27:42Judith: Yeah. So any other projects.

00:27:45Jim: Well definitely have watched procurement change and implement system-wide power of purchasing to bring in our office vendors like, OfficeMax and Staples that we have. So that the unit that the CSU is now again using their purchasing power to try and save money. Certainly makes it better than the central stores that we used to have. So that transition's been good. Of course, as we procure things. Now, of course we've seen procurement go into the credit card business, so Pro Card (procurement card) is happening. But, that kind of implements a new level of asset tracking because now you have to track pro card purchases. Because again, it's the technology of our new world. You know, that's the way to procure. Now all of a sudden you've got Amazon being used significantly, and that's a major development that we have to look at to make sure we're able to account for those kind of packages as they come in. So, the technology is changing and it brings new challenges. Those are always exciting to work with.

00:28:54Judith: And my impression, since I don't do--I don't order supplies, I don't do any of that stuff anymore, is that the Pro Card and Amazon are generally the smaller ticket items, which means a lot of little stuff coming in.

00:29:08Jim: Right. And you have to look at those Amazon packages and go, well, okay, yeah, someone can be using the university credit card to buy things and they're getting their packages, but how do we know they're not using their personal credit cards, buying things that they have come into their office through Amazon, you know, how can we in receiving look at those and say, what's a personal package and what's a University business related package? There's no way to tell anymore. So that, that leads to challenges that, you know, we're looking at. And hopefully, we'll come up with a process to check those, so yeah. Other than the end user, which might really be the only genuine way to do it.

00:29:46Judith: Yeah. And we already have so much workload, but people are here so much all the time. It's kind of like, well, I'd rather have it delivered at my work because I know it's gonna be secure, as opposed to, you know, being left on my doorstep at home and not be there when I get home and stuff.

00:30:00Jim: Right. Yeah and it doesn't help that the news focuses on look at the thieves taking these packages from this poor person's porch. So, yeah, so there's a challenge right there.

00:30:11Judith: Just to complicate issues. What campus events are most remarkable in your memory?

00:30:18Jim: Oh, gosh. The dedication of any new building was always something new because it just showed how fast we were growing and, becoming more focused in our community as we grow, because we're certainly putting a greater thumbprint on our local area. So each time a new building came on, it just showed that, you know, the campus is just becoming more and more of a fixture here in North County. The Kellogg Library was a huge addition because of course, it freed up a lot of space in Craven Hall and enabled the Library to actually be a functioning department that it was meant to be all along. And, was, I'm sure that was great. It was a great project for Marian Reid, and, I'm sure it was the feather in her hat, and it was --that was a great moment in it--

00:31:07Judith: It was a delight to get rid of those horrible old hand me down copiers from SDSU.

00:31:12Jim: Yeah, there you go. Yes. And microfiche readers and all those things that were there at the time. And, of course it made for, you know, much more securing the library to make sure, you know, your archives were good too. Yeah. All your books.

00:31:25Judith: And a multitude of access points in the new building.

00:31:28Jim: Exactly. So Library was big. Gosh, just as new programs came on, whether it was, you know, we didn't have a physics program. Visual and performing arts came on, you know, all those different programs as we grew, of course, as we started, we only had upper division. Then all of a sudden we had freshmen and sophomores were coming in so we were a full four year college, which was notable. Again, building a parking structure, it's like, whoa, we are getting big. That kind of a thing. Sports came in, where we had nothing for a long time. All of a sudden, look, we have a memorable and notable coach. Steve Scott is coming. He's bringing a track program, and then all of a sudden we have golf, and then it's like, well, look at this. We're now--we're playing basketball and baseball and, getting big, you know, down the line who knows? I don't know if we'd get football, but, eh (inaudible).

00:32:27Judith: Well, we are-- they are retiring the first Crash, the Cougar costume.

00:32:32Jim: Oh, okay.

00:32:32Judith: And it's coming to the archives.

00:32:35Jim: Oh, neat.

00:32:36Judith: And they said it's an off-the-shelf costume, so we're having a custom design costume the second time around so--

00:32:41Jim: Oh, okay. Well that's gonna be neat

00:32:42Judith: That shows they're growing up, too, but, yeah. I wish we'd been able to get an oral history from Debbie Dale about her years with the Athletics.

00:32:49Jim: Oh, absolutely. In the early days. Yeah.

00:32:51Judith: Because I know she mentioned to me one time that the athletes used to change in her office because there was no place else.

00:32:57Jim: Oh, look at that. That's a great--that's a great piece of history right there. Yeah. So things like that. So, just watching the University grow, of course, we've had some of the great challenges that are somewhat memorable. Like, the fires that have gone through were always memorable. They would have to send us home or, something like that. Very scary times. But again, the university's been very blessed that we haven't really been affected by that luckily. Of course, I remember 9/11 (2001) coming to work the day that happened, and then the University sent us home, things like that. And, other events like that. But, again, usually focus on all the memorable things. Of course, we had commencements down at Del Mar for a long time when the students would graduate, and it's like, how many did we graduate? It's like, wow. And then now we're back on campus because we have our athletic fields and things. So, that was exciting. The building of the McMahon House was kind of neat, because it's like, well, they were looking at building something there for a long time and it finally happened, and it's like-- came out very nice.

00:34:03Judith: I remember the big piles of compost that used to be down there, along that front corner.

00:34:08Jim: Oh, down there. Yeah. And now that's, it's all been cordoned off as an environmental area of some kind. So that's interesting there. We'll have to see how the University expands in that direction, if anything will change in that regard. Of course, remember the early days just watching some of the springs and waters that would come up out of the ground and flow off in that direction. And, I believe now the university is getting groundwater to help with some of our irrigation. There's some wells that are coming in from further up, La Marea (Carlsbad, California), I believe that flow onto our property. So we're tapping into that to, for irrigation now. So we're using some well water and trying to get very energy sufficient on our own. If we can do that. Solar panels have gone on some of the new buildings now, and they may further that, I know they're looking at--they have the fuel cell going. I don't know how successful that's been, but I'm sure they're gonna be looking at other energy changes as we move on. So, little things like that. They're in the background too. I believe, Procurement's finalizing, working with AT&T to partner with them for a cell tower, but that's gonna be a win-win for them and us, because it's gonna enable us to get some, new, very efficient and, well used, lighting for our baseball fields and any other expanding for sports in that direction too. So, that's something we'll look forward to. So again, all these changes keep happening and it's, good to see.

00:35:41Judith: Yeah. The side of the house you work on, you know about things that I had no idea. We were talking cell towers--

00:35:47Jim: Yeah. Until they happen. Yeah. It has been a very, very long process. Because there's been a lot of issues with AT&T and getting permission from the Chancellor's office, that kind of thing is always something.

00:35:57Judith: Yeah. You get the state involved, you probably get all sorts of environmental agencies involved. You know, there's just.

00:36:03Jim: Yep.

00:36:03Judith: You know, and so many strictures about what we can accept. So it doesn't look like a bribe probably.

00:36:09Jim: Right. Exactly. Exactly. There's all that, legal-ease involved in that kind of a thing. And, of course, budgetary and logistics and, and all that. You know, what's it--what are we gonna get out of this? So, a lot of tough questions have to be asked.

00:36:15Judith: One thing I-- that crossed my mind while you've been talking is did you use email at San Diego State at all?

00:36:31Jim: No. In fact, when I left San Diego State, we were actually just in the early, days of using computers, we had gone through the whole transition of--remember typewriters, well, typewriters were a big thing when I was a student. And then, slowly transitioned into word processors. And then in the mid eighties (19080s) there, the first computers were coming into some of the student labs to use. And, they gradually made their way into our offices. Because being a support agency, we weren't always needing the technology. We had our old business practices. And, that change was a tough time coming. So really didn't start using email until I got to Cal State San Marcos here. And it--the first one was implemented and I think, Netscape was our first--

00:37:18Judith: Or was it Eudora? I seem to remember.

00:37:20Jim: Well, Eudora was the email program. I think Netscape was our first.

00:37:23Judith: Browser system.

00:37:24Jim: Browser system, yeah. And then we eventually went to, Windows, of course. But, yeah, I think, I'm trying to remember what we were using for barcodes. It might have been Windows 95 back then, something like that.

00:37:36Judith: Yeah. And you're scampering out just in time to miss this whole move to SharePoint and OneDrive.

00:37:41Jim: Yeah. All that going on. So, exactly. So it's been fun to, to work with the new technology and, of course phones are in now, and I'm sure there's, a lot of adjustment to our Millennials coming in that are, only familiar with, you know, telephones and things. So, that technology is something I'm sure they're using.

00:38:04Judith: They're using equipment and media. Their expectations are so very different than--

00:38:08Jim: Yeah, esactly.

00:38:10Judith: Who've been there through all of this growth and development.

00:38:12Jim: Yeah. It's been fascinating. So, it'll be, fun to watch and change as I keep contact with the University through the Retirees Association to kind of talk to people to see how things are changing in the education business. So, it'll be fascinating to watch.

00:38:30Judith: Yeah. I did wanna ask what your plans were for retirement. And it sounds like you're gonna be active in the Retirees Association which--

00:38:38Jim: Yes. In fact--

00:38:39Judith: I see their newsletter and they do lots of great stuff. So--

00:38:41Jim: Yeah. I've been to a couple of their meetings and one neat thing that they advise, they say, well, when you first jump into retirement, you know, don't jump too hard, too fast into like, another part-time job or volunteering or something. But, for someone in, say, a type A personality, which is more like me, it's like, it's gonna be hard to just spend six months chilling, as they say, to transition into retirement. But, you know, that's good advice. So, can certainly do a blend of that. There'll be plenty of things around the house for me to work on and catch up on. I would love to do more traveling. I've got a grandson now. So I'll be definitely spending time with him.

00:39:24Judith: How old is he?

00:39:26Jim: He's 13 months. And just a joy. We're-- my wife's been retired for a couple of years, and she's babysitting him two and a half days a week. Because my daughter went to work-- back to work part-time after he was born. And, so we're helping her out by babysitting. So I'm sure I'll be helping with that. And--but I would love to do some more backpacking. I love going up to the Sierras and hiking. I've summited Mount Whitney nine times now. My goal is to get my grandson up to the top. And that would mean four generations have actually summited Mount Whitney, because my parents did it and took me up when I was very young. And then, of course, both my brothers and I summited and two of my daughters have now summited. And I would look forward to seeing if I can get my grandson up.

00:40:12Judith: That's a wonderful goal. I'm sure you will!

00:40:14Jim: That would be would be neat.

00:40:15Jim: Thank you. So, you know, I've talked to a lot of people that have retired and they say, I don't know how I had time to work. I'm so busy. So we'll just see how it goes. But, I'm a little anxious of course, because I've had this wonderful family here at Cal State San Marcos for over 24 years. And, it'll be kind of hard to step away from that. So--

00:40:36Judith: Well, the retirees will certainly be a transition. Because that's part of the family.

00:40:41Jim: Yeah, absolutely. That'll definitely help. So I'm looking forward to that. And, I do see some things they do, and they do look like they're a lot of fun. And to touch base with previous employ--employees who have been here will be a lot of fun.

00:40:54Judith: And swap those stories.

00:40:55Jim: Exactly. Exactly. So, that'll--I'm looking forward to that. So, we'll just transition in gently and see how it goes.

00:41:05Judith: Well, since your wife is already retired, it sounds like she'll be able to help you transition as well.

00:41:08Jim: Absolutely. I'm sure she'll have a "honey-do" list for me.

00:41:12Judith: Yeah. What free time? Yeah, I think the same way. I just --I think that all sounds so wonderful, and this is--you have reminded me of some things--and I forgot about Central Stores. I mean, I forgot that that's how we used to order things. And then the whole decentralization where, you know,--because it used to be, back in the old days at Jerome's where you needed something done, you just grabbed whoever was available and they came over and did it. Now it's fill out forms, get permission. Plot everything. Track everything. And so it has been a big change, but we--it's a sign of our maturity. It's not a negative, it's just a sign of our maturity.

00:41:52Jim: It absolutely is. So, yes, there's always challenges going forward, but, so far we're doing very well. And I look forward to the University continuing that path.

00:42:02Judith: Yeah. And so how much do you have to do with the (inaudible) building to refer to it by its old name?

00:42:08Jim: Oh, the one that's being built now?

00:42:10Judith: No, with the, existing--

00:42:11Jim: Oh, the old Foundation (CSUSM Foundation)--

00:42:12Judith: You know, where we had the Library collection stored for a while.

00:42:14Jim: Yes. In fact, I had some pictures of that. I might still have, of the collection that was over there because

00:42:20Judith: Oh, that'd be fun.

00:42:22Jim: I'll send them over to you if I can--if I can find them. I hopefully, well, I hope I haven't deleted 'em. But anyway, that was an interesting building because, as the University has grown, of course, in the early days it was--it seemed like we were almost required or mandated that we had to buy Prison Industries furniture. So every year we would expect, okay, we're gonna have another 20 faculty, so we'll need to order 20 more Prison Industries desks, and 20 more--or for each faculty three more bookcases. And a couple of file cabinets. And a chair. And a lot of this was, from Prison Industries. Everything was standalone. And as the University has matured and aged, all that thought process has gone away, and now we've just entered Cubicle World. So it is been very change--much of a change. So as each new building's come online and people have moved as desks and those old pieces of furniture have gone away, we needed a place to put them. And that's what we always used, was that old Foundation building. And it became a challenge to dispose of all that kind of equipment. So we finally were able to find charities that would take those, whether it be Goodwill or we found a very excellent, charity from Mexico that supplies schools and classrooms and libraries down in, the Tijuana area with some of our old furniture that's still usable. We can't use it. Sometimes it's very hard to donate or sell furniture.

00:43:50Judith: We have regulations within the state system that really restrict what you can do.

00:43:52Jim: Right. You wanna account for, again, your disposition. So, that's why we were able to find charities to take these and made the process a lot easier.

00:43:59Judith: That's wonderful.

00:44:01Jim: So, that building now, after these many, many, many years, looks like it's going to be--we're gonna give up the lease on that. So the admin offices upstairs will come over to campus or into the new Extended Learning building, depending on how all that pans out. And, as far as the warehouse space, that's something University's gonna have to kinda figure out to see how we're gonna work on, you know, moving out, pieces of furniture as they become access. So again, that's part of something we're working on with our Sustainability group, with the Recycling group. And, it's gonna be a little bit of a challenge. So, space is something the University has always struggled with. So, this will be another a little example of how we can adjust to that challenge.

00:44:50Judith: Yeah. Well, I have to say, the last time I was over at the Foundation slash (inaudible) building, it seemed like there was a lot less down in the Land of Misfit Furniture as I called it. So it shows that you've been very effective in weeding things out and getting them moved through. But yeah, there will always be a need for some sort of holding space.

00:45:08Jim: Space holding space, right. Staging area. Yeah. And in fact, kudos to, Planning, Design and Construction (PDC) who have really sort of stepped up and taken the lead in finding ways to reuse a lot of that surplus furniture on campus because now we're getting more and more of the cubicle surplus. So as departments sometimes can expand or need extra space, they can refurbish and reuse some of the cubicle furniture that's there. That Prison Industries furniture is kind of finally--there's not much of it left out there. So really PDC has stepped up and has really done very well in reusing a lot of that. They're kind of continuing that. So I've sort of stepped away from that part of it as they've stepped in.

00:45:55Judith: And the Prison Industry furniture was never ergonomically appropriate, which is something that campus has really been placing a focus on very wisely.

00:46:04Jim: Wisely. Very important. And it was also very heavy.

00:46:08Judith: Oh, I remember one time my--the desk, because I still have a Prison Industries desk in my office. And I cannot remember his name, but he was a very-- he was a shorter, very stocky built man. And he was underneath the desk and he just kind of got on all fours and then arched his back to push the desk up. And I was just like, oh.

00:46:29Jim: Oh, that might've been Eli.

00:46:30Judith: No, it wasn't Eli. I know Eli hurt his back and ended up going over to Parking Services.

00:46:35Jim: Went over to Parking.

00:46:36Judith: But, no, this-- Bobby, maybe his name was? I really don't remember. It's been a lot of years. I mean, I've been in the same office since we moved into the library. And that's--it's kinda like, gee, when I--when do I get a wall painted in my office or something?

00:46:51Jim: Yeah. Well that you've been in your space for that long is something unusual on this campus. Because so many people have moved so many times, I think there have been people that have moved 20 times just because of--a building comes online and so people move around and you have the whole domino effect. So you move from one place to another, to another, to another over the course of your history. And I may have actually set the record for actually been in the same office for the longest amount of time, in the building that I am. Although once I actually did move from downstairs to upstairs where I am now. But, I think I was 19 years in the exact same location.

00:47:27Judith: Oh my gosh. Yeah. Yeah. I don't quite make that.

00:47:29Jim: Yeah. I think--

00:47:30Judith: I think all of my colleagues up on the third floor, with maybe the exception of one person have moved because there's an office down at the end that's not very desirable. It's kind of dark, odd shape. And so every time somebody shifts position, it's kind of this, okay, everybody's playing musical offices again and--My office is--it's fine. It serves my needs. So, really haven't gotten--I've moved the furniture around it a couple times. But not moved out of that office. But there are very few of us that are probably in the same location simply because of the, the numbers of buildings. All of a sudden you school or your unit, whatever you're in, has the whole thing's been moved over to another building, which you know, is great because you've expanded. You need that room. But yeah so--

00:48:14Jim: But then you have to move all your stuff.

00:48:17Judith: A lot of people don't move outta choice.

00:48:18Jim: Yep. Exactly. Exactly. So that was kind of neat to stay in one place. Another thing I was thinking, one day, it's like, well, what is my legacy? And it's like, well, I certainly have a lot of history here, but it's like, I was thinking, it's like, well, in the business that I am, I'm very fortunate that I often get to go over to campus and meet people one-on-one because I'm either doing deliveries or maybe I'm doing inventory or tracking a piece of equipment. So you're out on campus and you're going from building to building. And it was the same thing I was doing at San Diego State. I spent many years doing central stores deliveries down there, shipping and receiving deliveries. So I'd be out on campus quite a bit, and I was thinking, it's like, wow, I might be the only person in CSU history that may have used almost every bathroom on two different campuses. It's like, ah, okay. There's a little bit of trivial information. So it's like, of course then San Diego State has changed immensely since I left. But, at the time, you know, I could say it's like, no, that's an interesting little fact. You know, when you're out and about, you know--

00:49:29Judith: That's a wonderful trivia question.

00:49:30Jim: It's like, yes, it might be--my best legacy right there.

00:49:39Judith: No you've certainly made an impact on the campus and certainly facilitated a lot of the growth and a lot of the changes we've been through. And like I say, always done it with a smile, but.--

00:49:48Jim: Well thank you. I appreciate that.

00:49:51Judith: Having been in nearly every bathroom--

00:49:54Jim: Some of 'em are very nice. Yeah. You know, I don't think I use the president's bathroom at San Diego State, but I did see ours here. That was a little trivia. And, you know, people talk about, serving the campus community and you know, they usually talk about the amount of time that they spent, someone was here for 25 years. I had 24 and a half, 37 in this system. But you never really think about how many miles did you spend working for the CSU driving to work? Okay. How much money over your long tenure, if you are blessed enough to have a long tenure, did you spend on gasoline going to work? And most people don't think about that. Well, when you're in the fixed asset business, you deal a lot with numbers. You have, barcode numbers that you place on equipment. That piece of equipment has a serial number, it has a model number, it has a dollar value, it has a building number location, it has a room number location. There's a lot of numbers. There's--

00:51:03Judith: And you just have quantities.

00:51:05Jim: Correct. So I got to thinking, it's like, well, okay, my brain thinks in numbers a lot. It's like, you know, I'm gonna really do quickly, I'm just gonna do the math. Because having lived in San Diego and working at San Diego State, well that was a short commute. But when I had to start traveling to San Marcos, all of a sudden I became a commuter and I was putting on a lot of miles. So I thought, well, how many miles did I put on driving like five different cars that I had in the course of my time here, 24 and a half years, how many miles did I drive? And I thought, well, okay, this is gonna be a little bit of fun math because you have to figure out a lot of different factors involved, right? So I figured, okay, 365 days in a year, but working days are only about 260 because you have your weekends, right? Well then you'd subtract from the 260 working days, the holidays, well, there's about 15 that come off. And then you figure out, okay, over time you accrued more vacation as you worked, you started with two weeks, you ended up with about five weeks. so I kind of rounded it off. Did some calculations and figured on average we work around 200 days a year.

00:52:17Judith: Right. I think it's between 200 - 220, depending--

00:52:19Jim: Something. Sort of again, depending on vacation and, and how much sick leave you use. I looked at kind of my sick leave, 'cause I used to track it and I--most of my time off was like appointments. So you'd go to work, but you'd leave to go to your appointment and actual days I was actually sick, luckily, knock on wood, I was very healthy and didn't take too many days. So I subtracted that too. And again, it came out to around 200. So, for like the first, 16 years or something like that, I--my round trip to work was about 60 miles and then I moved once and it became maybe 55 'cause I didn't move too far. So I put that all in. And to make a long story short, I calculated that I drove to San Marcos about 286,000 miles. Back and forth over the course of my 24 and a half years. And figuring the price of gas somewhere, maybe averaging around $2 a gallon, I think it ended up like $23,000 worth of gas just driving to work. And it's amazing, you think about that, how far, I mean, people probably come from Temecula and may have put on even more miles. And they had the commute to San Diego State that might been another 30,000 miles. And another $3,000 worth of gas or something like that.

00:53:29Judith: Yeah. You are a numbers man.

00:53:30Jim: So it's definitely numbers, but it's just fascinating to think how many miles you put on. It's like 286, somewhere around there, thousand miles. Close to 300,000.

00:53:38Judith: Wow. No wonder you went through so many cars.

00:53:40Jim: Exactly.

00:53:44Judith: Yeah. But that also says something about our, our commuting system here. In San Diego still is not adequate to serve the needs of people. It's gotten better over the years. I mean, we've gotten the sprinter, we've gotten the coaster, things like that--

00:53:58Jim: It's great for the students to be able to do that. The ones that either live here or can commute by using the Sprinter. And, I know our, our Parking Services tries to get the commuter information out to everybody. To have them take advantage of that whenever they can. But, yeah, we don't realize how much time we spend behind the wheel when we come to our jobs. So, it's fascinating to kinda look at that.

00:54:21Judith: Oh my gosh.

00:54:24Jim: A little trivia.

00:54:25Judith: Yeah.

00:54:26Jim: Absolutely.

00:54:27Judith: Well, at that point I will bring this interview to a close. I wanna thank you, Jim. That's been absolutely phenomenal. Just so much fun.

00:54:35Jim: Thank you, Judith.